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Big company tools, built for your business.

Tailored to how you already work. Built by people who understand business.

Free audit · Reply within 24 hours · Support after delivery

Your business works.At what cost?

Everything runs on WhatsApp.

It works until the day you're not around.

Three apps. None of them talk to each other.

And you spend your evenings copy-pasting data between them.

Your website doesn't represent you.

It was rushed, and today you hesitate before sending it to a client.

You pay for 100%. You use 20%.

It was built for everyone. Which means it wasn't built for you.

It's not an automation.It's a real tool.

Today, your business is on its own. Everything is scattered, loose, and disconnected.

BusinessClientsWhatsAppWebsiteBookingsSocial mediaSchedulesOrdersInventoryTeamSuppliersInvoicesAccounting

What we can build

Far beyond simple websites and loyalty programs. Real tools engineered to fit the exact way you work.

01

Online presence

oseunegocio.pt
Contact
1240 visits today99.9% uptime

Business website

Your business visible 24/7 without having to send price lists or explain services one by one via chat.

Official Store
Cart1
PROD 01
€ 28,00
PROD 02
€ 42,50
Apple Pay / Card€ 28.00

Online store

Sell products with automated checkout and instant payments without manually checking wire transfers or logging orders.

Choose TimeToday
10:00
11:30
15:00
16:30
17:00
18:30
Synced with Google Calendar

Online bookings

Clients book anytime straight into your schedule without endless phone calls or WhatsApp back-and-forth.

Table ReservationConfirmed
Table:
Time:20:30 • 4 Pax
Automated SMS sent

Reservation page

Tables and reservations confirmed on the spot without answering calls during service or scribbling in paper notebooks.

Completed ProjectsHD Gallery
Project
Cascais Villa
Architecture
Project
Chiado Store
Commercial
Project
Douro Hotel
Hospitality
Direct link share with the client

Work portfolio

Showcase completed projects and work without emailing heavy attachments and photo zip files.

Table MenuLive
QR Code
House Special Steak€ 9,50
Reserve Wine€ 14,00
Prices updated on mobile without reprinting paper

Digital menu with QR code

Update dishes and prices instantly on mobile without constantly reprinting paper menus.

02

Operations

example

Your spreadsheet, running entirely on its own.

Send us the sheet you already use. We rebuild the exact same workflow — mobile-friendly, no broken formulas, automatically updated, with zero manual copy-pasting.

In your current spreadsheet: Broken formulas (#REF!), local files, and hours wasted manually re-entering numbers.
With Coolin: The same logic in a mobile web app, cloud-synced, and 100% automated.
app.coolin.pt/gestao
Cloud Synced
Today's Revenue
€ 2.840,00
+18% vs yesterday
Inventory & Alerts
100% OK
0 stockouts detected
Hourly SalesLive mobile access
Log New Transaction1 tap
Time Clock
Paused
09:00:00
On-site Shift

Staff time clock

Clock-in via mobile or tablet with automatic timesheets — no paper attendance logs or manual hour calculations.

Weekly Shifts4 Staff
Mon
Ana
09-18
Tue
Rui
09-18
Wed
Ana
09-18
Thu
Rui
09-18
Fri
Ana
09-18
0 conflicts • Schedules in everyone's pocket

Shift & rota planner

Organize schedules and shift swaps on mobile without misunderstandings or lost messages in WhatsApp.

Ongoing Projects2 Active
Chiado Renovation75%
Cascais Villa40%
Milestones and deadlines without paperwork

Job & project management

Track milestones, progress reports, and job costs without shuffling messy paperwork.

Daily RoutineAudited
Cash register openingDone
Stock checkDone
Final cleaningDone
Photo confirmation at store closing

Team checklists & SOPs

Ensure opening, closing, and daily team routines happen reliably without calling or micromanaging in person.

Stock Level12 items
Coffee Blend 1kg84%
200ml Cups12% (Alert)

Stock management

Stock levels, movements, and reorder alerts without physically counting shelf items or manually adding invoices.

INV 2026/042Tax Certified
Client:Hotel Douro
Total:€ 1.250,00
WhatsAppSent

Quotes & invoicing

Generate quotes and invoices directly on your phone without retyping figures into a desktop accounting program.

Weekly Sales€ 380
MonTueWedThuFriSatSun

Sales dashboard

Monitor sales, invoices, and margins in real time without spending late nights building Excel charts.

03

Customers

Stamp Card3 / 5
+
+
2 stamps left for reward

Digital loyalty program

Retain customers with digital mobile stamps without paper stamp cards or manual stamping.

Gift Voucher€ 50,00
Digital Code
COOL-9284-PT
● Valid and ready to redeem
Sold on website • Scanned with camera

Gift cards & vouchers

Sell and redeem gift vouchers on mobile without paper vouchers or manual balance tracking.

Waitlist2 waiting
1. Miguel C.(2 Pax)
Table Ready
2. Teresa S.(4 Pax)
~15 min
Pings guests via SMS without crowd bottlenecks

Digital waitlist

Notify waiting guests via SMS the moment their table is ready — no crowded doorways or pen-and-paper clipboards.

Automated SMS10:00
Reminder: appointment scheduled tomorrow at 11:00.
Confirmed! Thank you
Simulate replyAutomated

Automated SMS & email

Automated reminders and notifications via WhatsApp or SMS without sending messages one by one by hand.

Google Reviews5.0 / 5.0
●●●●●
“5-star service, highly recommend!”
Just now • Post-service SMS
+38 reviews this month

Review automation

Request Google reviews automatically via SMS right after service without awkwardly asking in person.

MS
Marta Santos
VIP Client
Total visits:14 times
Avg. spend:€ 45,00
Note: Prefers table by the window

Customer profiles

Contacts, preferences, and visit history centralized in one spot instead of scattered notes and post-its.

04

Bespoke

Excel to Web Migration
.XLSXWith errors
cleanup
Secure DB0 Formulas
1,420 rows imported without data loss

Spreadsheet migration

Transform messy spreadsheets into a clean, secure database without broken formulas or manual data entry.

Weekly SummaryMon 08:00
Weekly revenue:€ 8.420,00
Net margin:32.4%
Attached PDF:Summary.pdf
Delivered straight to partners' inboxes

Automated email reports

Get your weekly sales and profit summary sent directly to your inbox without spending hours compiling numbers.

Executive Overview3 Stores
Sales Today
€ 4.120
Active Team
8 / 8 on-site
Stock Alerts
0 Pending
Avg. Margin
34.2%
Real-time visibility without calling anyone

Executive overview

Consolidate revenue, cash registers, staff presence, and purchasing in a single screen without calling multiple branches.

Client PortalPrivate
Proposal_Final.pdfDownload
Invoice_INV04.pdfDownload
Status:Approved by client

Client portal

A private space where clients access their invoices and documents without emailing you for duplicate copies.

Team Tasks2/3 Done
•Store setup Chiado
•Material delivery
Attach final photo
Upload Photo

Field team app

Field workers report task status and photos directly from the job site without daily check-in calls.

Automated Flow
POSStore
api
SyncCloud
sync
TaxInvoice
42 syncs without manual errors

System integrations

Connect your POS, invoicing, and messaging in real time without anyone manually copy-pasting data between software.

How we work

1

We listen first

You tell us how you work today. No tech jargon, no obligation.

2

We build iteratively

You watch your tool take shape step by step, never dumped on you all at once at the end.

3

We deliver with clarity

Everything explained in plain, simple terms. The tool belongs entirely to you.

Work

Brand Identity & Platform
ostro.food
Logótipo Ostro

Cost Management Consulting

Hospitality & Food ServiceView full project →
WEBBRAND IDENTITY2026

Ostro

Digital architecture and positioning for a culinary consultancy that needed genuine authority without feeling like a generic agency.

VIP Pass
Balance840 pts
✓
✓
✓
✓
APPLOYALTY2026

Loyalty App

Customer retention with an instant mobile web experience, eliminating app store download friction.

SiteOps — Field OperationsToday
Amoreiras TowerTeam A (6 technicians)
In Progress (78%)
Baixa RenovationTeam B (4 technicians)
Completed (100%)
WEB APPOPERATIONS2025

SiteOps

Replacing paper trails and spreadsheets with real-time field team management and live tracking.

Simulation • Coolin Plan+18.4%
Investment€145K
Breakeven8.5 M
IRR24.2%
FINANCEB2B2025

Plan & Venture

Predictive cost modeling and project feasibility simulation for confident investment decisions.

What does doing nothing cost you?

A professional website doesn't have to cost a fortune. And a tool that saves you hours every single week pays for itself. Do the math.

This costs you per year:€ 12,000A straightforward calculation, not a sales promise.

Not sure where to begin?

Send us your website link or tell us how your day-to-day operations work. We'll show you, for free and with zero obligation, what we would optimize first.

Request free audit

Let's talk

Tell us what you need and we'll point you toward the most effective way forward.

Direct email:info@coolin.works
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